Catering & Banquets
Our professional sales and Galveston catering staff will handle every detail of your event, whether it is an intimate dinner, a small social gathering or a convention of 2,000 people.
Our banquet menus are designed to offer you a wide variety of selections; however, we also welcome the opportunity to personalize a menu to suit your tastes. Buffets are offered for a minimum of 50 guests. All food and beverage must be provided by Moody Gardens Hotel. Likewise, all catered food and beverage must be consumed on the premises. The Moody Gardens Convention Center will allow outside catering. It must be an approved by the Convention Center staff.
The Catering Department must be informed of your guaranteed number of guests 72 hours prior to the event. After this time, your guarantee may be raised but not reduced. If a final guarantee is not provided within the 72 hour deadline, the estimated number of guests will represent the guarantee and will be charged accordingly. Our advance preparation is 5% over the guarantee.
A service charge of 20% will be added to all food prices and all hosted beverage prices. All charges, including the service charge, are subject to Texas State sales tax. Tax exempt groups must provide a certificate in order to waive the State sales tax. All prices are subject to change without prior notification; however, we will honor those prices guaranteed with a signed contract.
Rooms & Rentals
Function rooms are assigned based upon the anticipated number of guests. If the number fluctuates, we may re-assign the room to better accommodate your guests. If your event is scheduled for outdoors, a back-up space will be assigned at the time of booking and will be utilized upon the final decision of the Banquet Manager. Room rentals are based upon actual guest room pick-up as well as food and beverage revenue. Your catering representative will discuss room rentals where applicable. Any last-minute changes in room set-ups made by the client or the on-site contact may result in an additional labor charge.
Decorations & Linens
To personalize your event with decorations, flowers, photography, music and entertainment, please ask your catering representative for a suggested list of vendors. Clients' decorations, displays, signage, etc., and their assembly are allowed with the approval of the Catering Director, and unless pre-arranged, must be removed immediately after the event. The hotel is not responsible for any damage to or loss of items provided by the client.
Moody Gardens Convention Center offers white linen; however, special colors may be obtained for a nominal charge.
For a crowning touch to any event, please ask about our Chef's elegant ice carvings.
The Moody Gardens Convention Center has its own on-site audio-visual company. Your catering representative will be happy to assist you in securing the equipment and/or connecting you with the company's on-site technician. Groups are allowed to supply their own audio-visual equipment; however, there is a $75.00 charge per room to patch into our house sound. Please ask about our teleconferencing capabilities.
The Moody Gardens Convention Center has an attached 1000 car parking garage
Music and entertainment provided by the client is welcomed; however, due to the consideration of our other guests, the Convention Center reserves the right to control the volume of sound from musical groups and entertainment.
Rice, birdseed or confetti is prohibited inside and outside the Convention Center.
All payment is due prior to services rendered unless credit approval has been established. Arrangements for direct billing or credit card charges must be made well in advance of the event. Your catering representative can provide you with a credit application or a credit card request form. Without advance credit approval, a $1,000.00 deposit is required to book your event on a definite basis, and this deposit will be applied to your final billing. We will be happy to arrange a payment schedule for the balance due. Any additional charges or adjustments will be made on the next business day after the event.
On catering events only, cancellation of the event will be subject to an assessment fee as follows:
0 to 30 days prior to arrival
Full payment of estimated charges
31 to 60 days prior to arrival
50% of the above
61 to 90 days prior to arrival
25% of the above
View or Download our Convention Center Contract